Full Service Design, Planning and Coordination Package

Did you know the average wedding takes over 250 hours to plan!?

If you have a busy life and would like help/support/guidance or would rather leave things to a professional this package can encompass all the details from the engagement to the honeymoon. This is the most popular package because it includes everything a bride and groom could ever need in terms of design, planning and coordination.

 

The package includes all the aspects of the “Wedding Design” package to establish your theme and colours, décor, flowers, etc. based on your taste and style, and wedding needs. This package also includes all the services included in the “Month of” and “Day of” Planning and Coordination packages to ensure that everything goes perfectly and you are free to enjoy your big day without anything to worry about except having an excellent time making lifelong memories with your guests.

 

I will help you stay on budget by referring excellent vendors that match your style and by focusing on the things that are most important so your wedding is Picture Perfect in everyway. This package provides you with all the professional, personalized support, planning, design and coordination you will ever need to have the wedding of your dreams without any nightmares along the way.

The Details

NO Time Limitations!

A lot of wedding planners have limitations on how many meetings you get, the length of time for each meeting and length of time spent working on the planning, rehearsal and wedding day.

           We don't do that! 

We belive that putting limitations on planning services is unprofessional! In our humble opinion, when a planner places limits of the number of hours they spend working for a wedding day they aren't being realistic. The time required to oversee the set up, execute, and tear down of a wedding is very time intensive. We generally are on site at 8am and don't leave until 3am. We know that to make sure everything is done right it takes time so we NEVER limit the number of hours we will spend making sure things are always done right. 

This plan includes:

This package is truely a Full Service option. With this package you get our top of the planning and coordination services, AND you also get our incredible award winning design services to ensure your wedding is not only planned and executed flawlessly but also is breath-takingly stunning with Picture Perfect decor. With this package you will recieve a personalized decor proposal that lays out over 65 specific details and aspects of your amazing day. 

Including: Florals, centrepieces, seating cards, lighting, hanging decor, little personal touches, guest comfort, lay outs, seating arrangements, table decor, and so much more.

This package includes all the services included in the “Month of” and “Day of” Coordination packages to ensure that everything goes perfectly and you are free to enjoy your big day without anything to worry about except having an excellent time making lifelong memories with your guests.

Package Includes:

  • Initial planning meeting for your wedding design ideas and

  • Presentation of wedding design proposal. The proposal will include detailed information and suggestions for approximately 65 aspects of your wedding; including theme, colours, all floral elements, attire, invitations & stationary, head table, ceremony, cocktail hour and reception layouts and décor, seating card display, timetables, and so much more 

Example of a Decor Proposal
  • Schedule transportation needs

  • Attendance at meeting with clergy/officiant to discuss ceremony details

  • Preparation of a detailed timeline for all vendors and people involved in the wedding (ensuring everyone knows where they are to be, what they are to be doing and when)

  • Act as liaison between the Bride, Groom, wedding party and the vendors (including photographers)

  • Provide “Day of” Checklists and reminders so nothing is left behind or forgotten.

  • Ensure the timeline is followed, troubleshoot and address any scheduling issues that may arise

  • Coordination and execution of rehearsal

  • Ensure all rental equipment (including audio visual) is set up in the proper location and style and working properly

  • Verify that all printed materials, programs, escort cards, etc. are prepared and ready for your wedding day

  • Arrange, supervise, and participate the set up of all décor to your specifications for ceremony and reception

  • Overall event management to ensure all aspects are executed properly to ensure the wedding is “Picture Perfect”

  • Help Bride into gown (if needed) and other preparation before and after the ceremony

  • Greet guests, distribute “tossing items”, and line up guests for the receiving (if needed)

  • Supervision and coordination of wedding ceremony to ensure it is executed as planned

  • Ensure everything starts on time

  • Supervision and coordination of the reception to ensure all aspects are executed as planned

  • Ensure all details of the wedding day are planned and organized correctly to avoid issues and problems.

  • Address and attend to any unforeseen emergencies, issues or problems that may occur during the wedding day.

  • Support the Bride and Groom during the wedding day to ensure their needs are met and they are enjoying their special day

  • Access to Picture Perfect Event Design by Katherine Langford signature “emergency kit,”  (includes items that may be needed in various situations/emergencies) – just in case

  • Book and confirm wedding night accommodations for the Bridal couple

  • Organization of any special wedding night accommodation related needs/requests (décor, champagne delivery, etc.)

  • Arrange and schedule “send off” transportation needs to wedding night accommodations.

  • Coordinate the Bride and Groom’s end of night “send-off”

  • Delivery of final payment to vendors as needed (Bridal couple is responsible for providing method of payment & required funds)

  • Coordinate the pick up and return of all rental equipment

  • Continuous design support throughout the planning process to ensure your wedding vision and theme are cohesive and carried through all parts of your wedding.

  • Provide a wedding planning timetable, checklist and reminders

  • Ensure planning timetables are followed and items addressed as needed

  • Research and review of possible vendors and locations to find the best options for your wedding

  • Recommendations for your approval of vendors, locations, stationary, décor, etc.

  • Attendance at meetings with vendors if requested

  • Etiquette and protocol advice on such items as addressing invitations, seating arrangements, thank you notes, and more

  • Regular in person, phone and email consultation and communication

  • Regular progress meetings to review plans, track progress, budgets, address any questions or concerns, etc.

  • Budgeting formation and tracking with an excel spreadsheet

  • Vendor coordination and contract management

  • Arrangement of all food and beverage services

  • Scheduling of entertainment, and added activities

  • Arrange blocks of hotel rooms for your guests/attendees

*This only includes rental/decor items that are to taken down, removed, returned or to be picked up the night of the wedding. All rentals/decor to be taken down, removed, returned or picked up after the wedding day are the client’s responsibility. The planner is not responsible for the physical tear down, removal or packing of any rental items or decor. Any transportation of rentals or decor to and from the wedding location is not the planner’s responsibility unless otherwise arranged by the Bridal couple for an additional fee. The planner is not liable or responsible for any damage to or loss of any items (rental or otherwise).

  • Supervision of cleaners to ensure the cleanup is completed, as required. Provided only for the day of the wedding. No additional clean up supervision provided after the wedding day. (The planner is not required or responsible to provide or perform any cleaning duties)

*No additional clean up supervision provided after the wedding day. The planner is not required or responsible to provide or perform any cleaning duties. The planner is not responsible for any loss or damages that occur.

Follow and Like us:

  • Pinterest Social Icon
  • c-facebook
Email today for more information: info@perfecteventdesign.com
  • w-facebook
  • Twitter Clean
  • w-googleplus
Copyright © 2018 Picture Perfect Event Design - Created by K. Langford