The Month Of  Planning & Coordination Package

For the couple who has it mostly covered but needs some assistance and guidance from a professional during the month leading up to their big day. We will coordinate with your chosen vendors and suppliers, help you tie up loose ends, create a detailed itinerary, meet with you for the rehearsal and seamlessly orchestrate the flow of your wedding day. This package includes the Day of Package services. This package does not include design.

This Plan Includes:

  • Meetings in person, via email and phone to coordinate the needs and details of your wedding day

  • Review of what you have already planned and what needs to be done

  • Research and review of possible vendors and locations to find the best options for your wedding

  • Recommendations for your approval of vendors, locations, stationary, agendas, seating arrangements etc.

  • Confirmation with your vendors 1-2 weeks prior to the wedding day

  • Attendance at meeting with clergy/officiant to discuss ceremony details

  • Coordination and execution of rehearsal

  • Preparation of a detailed timeline for all vendors and people involved in the wedding (ensuring everyone knows where they are to be, what they are to be doing and when)

  • Act as liaison between the Bride, Groom, wedding party and the vendors (including photographers)

  • Provide “Day of” Checklists and reminders so nothing is left behind or forgotten.

  • Ensure the timeline is followed, troubleshoot and address any scheduling issues that may arise

  • Ensure all rental equipment (including audio visual) is set up in the proper location and style and working properly

  • Verify that all printed materials, programs, escort cards, etc. are prepared and ready for your wedding day

  • Coordinate and supervise the set-up of all décor to your specifications for ceremony and reception

  • Overall event management to ensure all aspects are executed properly to ensure the wedding is “Picture Perfect”

  • Help Bride into gown (if needed) and other preparation before and after the ceremony

  • Greet guests, distribute “tossing items”, and line up guests for the receiving line (if needed)

  • Supervision and coordination of wedding ceremony to ensure it is executed as planned

  • Ensure everything starts on time

  • Supervision and coordination of the reception to ensure all aspects are executed as planned

  • Ensure all details of the wedding day are planned and organized correctly to avoid issues and problems.

  • Address and attend to any unforeseen emergencies, issues or problems that may occur during the wedding day.

  • Support the Bride and Groom during the wedding day to ensure their needs are met and they are enjoying their special day

  • Access to Picture Perfect Event Design by Katherine Langford signature “emergency kit,”  (includes items that may be needed in various situations/emergencies) – just in case

  • Coordinate the Bride and Groom’s end of night “send off”

  • Delivery of final payment to vendors as needed (Bridal couple is responsible for providing method of payment & required funds)

  • Coordinate the pick up and return of all rental equipment

*This only includes rental/decor items that are to taken down, removed, returned or to be picked up the night of the wedding. All rentals/decor to be taken down, removed, returned or picked up after the wedding day are the client’s responsibility. The planner is not responsible for the physical tear down, removal or packing of any rental items or decor. Any transportation of rentals or decor to and from the wedding location is not the planner’s responsibility unless otherwise arranged by the Bridal couple for an additional fee. The planner is not liable or responsible for any damage to or loss of any items (rental or otherwise).

  • Supervision of cleaners to ensure the clean up is completed, as required. Provided only for the day of the wedding. No additional clean up supervision provided after the wedding day. (The planner is not required or responsible to provide or perform any cleaning duties)

*No additional clean up supervision provided after the wedding day. The planner is not required or responsible to provide or perform any cleaning duties. The planner is not responsible for any loss or damages that occur.

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Copyright © 2018 Picture Perfect Event Design - Created by K. Langford