When you contact Picture Perfect Event Design you will begin the easy and fun process of working with us to obtain your Picture Perfect Wedding Flowers and Décor!
Here is a little insight into how that process works and what steps are involved.
Step One: Free Consultation
This is where we discuss your vision, event needs, and budget.
We invite you to share any relevant materials including
- Inspiration Photos
- Colour Swatches
- Paint Samples
- Family Traditions & Stories
- Information on your event; venue, other vendors, number of guests, the
timeline, and other details, etc.
After asking some questions and gathering all the needed information, Katherine, Owner and Creative Director, will have compiled a complete vision for your event. Katherine is a superior and sensitive communicator, she is able to identify the needs of her clients and help to expand client's broad or uncertain vision to create an incredible complete, detailed plan for their event.
With the ability to provide years of experience and one of a kind know-how, Katherine will help you to decide on a plan for your event's flowers and décor that compliments your style, vision and budget.
Step Two Option A: Customized Quote Proposal
Each client has different needs, ideas, and concepts for their event. Some clients know almost exactly what they are looking for and need minimal help coming up with ideas and a list of pieces they need. For these clients, following the consultation Katherine will create a custom Quote Proposal with a list of each piece to be created, all décor & rental items requested, and the prices. Pictures the client provides or that Katherine feels fits the specific needs will be included in the Quote Proposal for the client to review and approve.
Once you have reviewed the quote/plan you will provide your feedback to Katherine; likes, items to change, edits to numbers needed and have the chance to ask any follow up questions you might have.
You may also request the addition or removal or change of items, or discuss alternatives.
Once you have provided your feedback Katherine will complete the necessary revisions and submit the new Quote Proposal to you. Revisions will be made until you are pleased with the design concept.
Should the overall direction of your floral design change we are happy to provide one complimentary re-design quote. Each additional re-design will be charges a $50 design fee. A re-design is defined as a change in the overall colour scheme, and/or the overall design direction of floral and décor pieces.
Step Two Option B: Creation of a Customized Flower Décor Plan
For the clients that are unsure of their event vision, what colours would work, what flowers they would like to use, the styling of the event, the tables, and all aspects of the design, Katherine is pleased to offer a unique service; the creation of a totally customized Event Floral & Décor Plan. This plan will become your event blue print and allow you to look at some fantastic options, including colour schemes, style options, theme/concept ideas and how to incorporate these aspects throughout the event. Clients have the option of how many elements they would like included in this plan. A variety of aspects are available to be included; invitations/stationary, flower choices, greenery options, linens, centrepieces, tableware, floor plan creation, head table design, ceremony setup & décor, attire, and more. These aspects can be further discussed in your consultation. There is an additional fee for the creation of a Event Floral & Décor Plan, the starting fee is $300 and will increase depending on how detailed a plan you require along with the number of aspects you'd like it to include. Click Here to see an example
You will receive your Floral & Décor Plan in PDF form. You may also request a printed hard copy (for an additional fee).
Usually the plan will be given to you during an meeting so Katherine can go through it with you to give you some additional insight and help you understand why she included what she did and answer any questions you may have.
Some clients like to request a smaller or edited version of the plan to have on hand when meeting with other vendors and this can be created. The fee for this is based on the complexity and number of items that are to be included.
Should the client not like the plan and wish to have an entirely new one created this is available as well.
Once you have selected all the floral and décor aspects you want included in your event a Quote Proposal will be created for you to review. (see Step Two Option A above for more information)
Step Three: Save the Date
Once you have approved your Quote Proposal you will need to do the following:
Please sign and return your official Quote along with the Floral & Decor Service Agreement (this outlines all terms and conditions). A scanned and emailed copy is fine to start but a hard copy will be required to be given to Katherine no later than 60 days before the event.
Pay the 35%-50% non-refundable Save the Date deposit (amount depends on how close to the event the quote is being agreed to)
Services for your event date will not be secured until those steps are completed. All other potential clients with the same event date will be allowed to request a Quote Proposal and dates will be reserved by whomever makes the deposit and returns the signed paperwork first. We always try to alert our potential clients when there are additional inquires made for their event date but this is not always possible given how busy we generally are and how many quote requests we receive.
The best advice we can offer is to secure your date as quickly as possible to ensure you don't miss out. It is possible to secure your date with a $700 deposit before approving and signing the quote and agreement. The $700 will be deducted from the final deposit amount once the Quote Proposal is finalized and approved.
Securing Services For Your Event Date
We know that there are a lot of decisions to make when planning an event and many people wish to get quotes from competing vendors to ensure they get the best deal. We respect your choice to do this however we wish to remind potential clients that services for an event date will not be reserved until Step Three is fully completed (deposit paid and signed paperwork returned).
All other potential clients with the same event date will be allowed to request a Quote Proposal and dates will be reserved by whomever makes the deposit and returns the signed paperwork first. We always try to alert our potential clients when there are additional inquires made for their event date but this is not always possible given how busy we generally are and how many quote requests we receive.
The best advice we can offer is to secure your date as quickly as possible to ensure you don't miss out. To help with this we are happy to allow potential clients to secure their date with a $700 non-refundable deposit before approving and signing the quote and agreement. The $700 will be deducted from the final deposit amount once the Quote Proposal is finalized and approved. This will allow you to take your time with deciding on the final details and approving the Quote.